The online notary service allows customers to notarize their documents through the SphereMail platform for a fee. 


To notarize a document online, follow the steps below: 

  • Click on the top-right icon at the corner of the screen which has your name and profile picture
  • Choose the "My Account" option from the dropdown menu  
  • Click on the section titled "Additional Services"
  • Go to the section titled "Notarize a Document" and click on the button titled "Notarize"
  • A pop-up window will appear allowing you to upload your document and proceed to send the document for notarization


Note: You can also click on the "Notarize a document" tab right next to "Mail" at the top of the page and it will take you straight to the "Additional Services" page and automatically launch the pop-up window:


Kindly note that: 

Notaries on our platform will not be able to notarize certain documents. Below are examples of these documents:

  • Self-proving wills and codicils.
  • Non-self-proving wills and codicils to be used in states other than Florida and Nevada. (*)
  • Testamentary Trusts and any amendments to trusts, and inter-Vivos trusts that are to be used in states other than Florida or Nevada.
  • i-9 forms.
  • Certified true copies of birth, marriage, or death certificates, or court-issued documents.
  • Documents intended for use outside the United States.
  • Documents in which the notary is named or has a beneficial interest.
  • Documents containing pictures of children.
  • We are also not authorized to perform marriage ceremonies, although we wish you much happiness.


(*) At this time, the online notary platform can handle non-self-proving wills in the states of Florida and Nevada. This means that wills handled on the online notary platform will require a witness who can appear in court when the will is being admitted to probate and testify that they witnessed the execution. Under Florida and Nevada law, an e-signed and remotely notarized will is only self-proving if it's held by a qualified custodian. We are unable to provide a qualified custodian at this time.